Leave-of-absence semester

Leave of absence

Students who are prevented from participating in their regular course of study due to important reasons will generally be granted a leave of absence for up to two semesters.

Leave-of-absence semesters do not count toward the overall number of subject-specific semesters. Therefore, students cannot complete any coursework or take any examinations during their leave of absence at the university which granted them the leave of absence in the first place (exceptions: maternity, parental or caregiver leave). Leave-of-absence semesters, however, do count toward the overall number of subject-specific semesters if they are due to a study abroad program or due to a mandatory internship outside the university as required by the study and examination regulations. The coursework completed must also be recognized as such by LMU Munich. The relevant examination offices will decide on whether or not any coursework completed will be recognized. They will inform the Office of the University Registrar ex officio of their decision which in turn will adjust the number of subject-specific semesters accordingly.

Applying for leave of absence

Please note: Failed examinations, or those considered as failed, must be retaken by the specified deadline – regardless of the leave of absence or the reason for it. A leave of absence does not nullify the deadline. Cases in doubt must be resolved in cooperation with the relevant examination office.

The student service fees for the Studentenwerk (Munich Student Union) must already be paid in full and credited to your fee account for the respective semester. The continuation of registration for that particular semester must already be completed in its required form and by the specified deadline, as well as approved!

Using the online self-service functions, students may verify their current account balance.

Please note: A request for a leave of absence (e.g. due to a yearlong study abroad program or an extended parental leave) must be filed for each semester separately!

If you already received your official student documents for the particular semester for which you are requesting a leave of absence, you must return them to the SU 2 - Academic Registrar at the time you submit your request for a leave of absence!

Application deadlines

In general, you must submit your request for a leave of absence by the specified deadline

  • for the winter semester – by 30 October at the latest
  • for the summer semester – by 30 April at the latest.

Only in instances in which the significant reason for the leave of absence does not become apparent until later, and which could not have been anticipated any earlier, may the request be submitted

  • for the winter semester – by 5 December at the latest
  • for the summer semester – by 5 Jun at the latest.

Fees and continuation of registration

Generally, a leave of absence will not be granted for the first or as of the sixteenth subject-specific semester.

A retroactive leave of absence cannot be granted for any previous semesters, even due to a proven illness.

Reasons for granting a leave of absence

A leave of absence due to illness will only be granted if according to a physician the student is unable to attend the lecture period for at least six weeks.

Please submit the following documents:

Leave of absence request form (PDF, 146 KB) (you do not need this form, if you come to the office in person)

  • the LMUcard as your student ID card is only required when you come to the office in person; please do not enclose it when submitting the request by mail
  • Medical certificate (if your illness extends beyond the standard length of study: an extensive medical report) covering the entire period of illness issued by a specialist (a copy)

At present, a leave of absence can only be requested in writing. Please send your request and the required documents to us by postal mail or drop them off at the mailbox at LMU‘s main entrance.

If you do not have any data privacy concerns, you can send us your completed request form and the set of required documents as an email attachment using only your LMU-campus email address to the following address: BU.Studentenkanzlei@verwaltung.uni-muenchen.de

Please note:

  • The size of your email attachment cannot exceed 5 MB.
  • The request form and the set of required documents must be sent IN ONE SINGLE email only.
  • Emails which you do not send from your LMU-campus email account will be deleted without further notice and processing.
  • If you send us your request by email, you will receive a brief notification of receipt by email; after your request is processed, you will receive our reply be postal mail.

A leave of absence due to a study abroad program will only be granted, if students provide proof of registration and enrollment at a university abroad, if students want to improve their foreign language skills as part of their language degree program at an educational institution abroad or if they are participating in an intercultural study project coordinated by an institute at LMU Munich (please submit the confirmation issued by the institute).

Please submit the following documents:

Leave of absence request form (PDF, 146 KB) (you do not need this form, if you come to the office in person)

  • the LMUcard as your student ID card is only required when you come to the office in person; please do not enclose it when submitting the request by mail
  • for the first semester of a study abroad program: notification of admission or letter of acceptance issued by the university abroad (a copy) and a German translation, if applicable (students may translate the document themselves)
    If your study abroad program is being organized by the Erasmus Program, a confirmation issued by the International Office at LMU Munich will suffice!
  • for the second semester of a study abroad program: the original registration certificate issued by the university abroad (a copy) and a German translation, if applicable (students may translate the document themselves)
  • to improve your foreign language skills: the confirmation issued by the educational institution abroad (a copy), (students may translate the document themselves)
  • for an intercultural study project: the confirmation issued by the institute at LMU Munich, which is coordinating this intercultural study project (a copy)

At present, a leave of absence can only be requested in writing. Please send your request and the required documents to us by postal mail or drop them off at the mailbox at LMU‘s main entrance.

If you do not have any data privacy concerns, you can send us your completed request form and the set of required documents as an email attachment using only your LMU-campus email address to the following address: BU.Studentenkanzlei@verwaltung.uni-muenchen.de

Please note:

  • The size of your email attachment cannot exceed 5 MB.
  • The request form and the set of required documents must be sent IN ONE SINGLE email only.
  • Emails which you do not send from your LMU-campus email account will be deleted without further notice and processing.
  • If you send us your request by email, you will receive a brief notification of receipt by email; after your request is processed, you will receive our reply be postal mail.

Students registered for the teacher education program, who are majoring in one or two modern languages, may request a leave of absence due to their participation in a program abroad as a foreign language assistant (assistant teacher).

Please submit the following documents:

Leave of absence request form (PDF, 146 KB) (you do not need this form, if you come to the office in person)

  • the LMUcard as your student ID card is only required when you come to the office in person; please do not enclose it when submitting the request by mail
  • Confirmation of acceptance (a copy) issued by the school abroad indicating the entire duration of the assignment and a German translation, if applicable (students may translate the document themselves) or a confirmation (a copy) issued by Pädagogischer Austauschdienst.

At present, a leave of absence can only be requested in writing. Please send your request and the required documents to us by postal mail or drop them off at the mailbox at LMU‘s main entrance.

If you do not have any data privacy concerns, you can send us your completed request form and the set of required documents as an email attachment using only your LMU-campus email address to the following address: BU.Studentenkanzlei@verwaltung.uni-muenchen.de

Please note:

  • The size of your email attachment cannot exceed 5 MB.
  • The request form and the set of required documents must be sent IN ONE SINGLE email only.
  • Emails which you do not send from your LMU-campus email account will be deleted without further notice and processing.
  • If you send us your request by email, you will receive a brief notification of receipt by email; after your request is processed, you will receive our reply be postal mail.

A leave of absence due to a mandatory internship outside the university as required by the study and examination regulations will only be granted, if the internship lasts for at least six weeks during the lecture period.

Please submit the following documents:

Leave of absence request form (PDF, 146 KB) (you do not need this form, if you come to the office in person)

  • the LMUcard as your student ID card is only required when you come to the office in person; please do not enclose it when submitting the request by mail
  • a confirmation issued by the relevant examination or internship office which states that this internship is a mandatory element, according to the study and examination regulations, and is also recognized as such (a copy). It must encompass at least six weeks of the lecture period.

At present, a leave of absence can only be requested in writing. Please send your request and the required documents to us by postal mail or drop them off at the mailbox at LMU‘s main entrance.

If you do not have any data privacy concerns, you can send us your completed request form and the set of required documents as an email attachment using only your LMU-campus email address to the following address: BU.Studentenkanzlei@verwaltung.uni-muenchen.de

Please note:

  • The size of your email attachment cannot exceed 5 MB.
  • The request form and the set of required documents must be sent IN ONE SINGLE email only.
  • Emails which you do not send from your LMU-campus email account will be deleted without further notice and processing.
  • If you send us your request by email, you will receive a brief notification of receipt by email; after your request is processed, you will receive our reply be postal mail.

In general, voluntary internships should be completed during the lecture-free period.
A leave of absence will only be granted during the standard length of study!

  • Therefore, a leave of absence due to the completion of a voluntary internship will only be granted, if students provide suitable evidence that their internship can only be completed during the lecture period, as well as that it will last for a minimum of nine weeks during the lecture period.
  • Students who intend to complete a voluntary internship not associated with their degree program, please contact Student und Arbeitsmarkt / Career Service.
  • Students pursuing a degree in Business Administration, please always consult with the Information and Service Center ISC.

Please also see:

Merkblatt freiwilliges Praktikum (PDF, 85 KB)

Please submit the following documents:

Leave of absence request form (PDF, 146 KB) (you do not need this form, if you come to the office in person)

  • the LMUcard as your student ID card is only required when you come to the office in person; please do not enclose it when submitting the request by mail
  • an expert report written by Leiter des Instituts, Student und Arbeitsmarkt / Career Service or your academic advisor recommending the completion of this internship (a copy)
  • the internship contract (a copy)

A leave of absence cannot be granted to students registered for a doctoral degree program.

At present, a leave of absence can only be requested in writing. Please send your request and the required documents to us by postal mail or drop them off at the mailbox at LMU‘s main entrance.

If you do not have any data privacy concerns, you can send us your completed request form and the set of required documents as an email attachment using only your LMU-campus email address to the following address: BU.Studentenkanzlei@verwaltung.uni-muenchen.de

Please note:

  • The size of your email attachment cannot exceed 5 MB.
  • The request form and the set of required documents must be sent IN ONE SINGLE email only.
  • Emails which you do not send from your LMU-campus email account will be deleted without further notice and processing.
  • If you send us your request by email, you will receive a brief notification of receipt by email; after your request is processed, you will receive our reply be postal mail.

A leave of absence due to maternity or parental leave will be granted in accordance with the relevant regulations of the Maternity Protection Act (Mutterschutzgesetz (MuSchG)), and the Federal Parental Allowance and Parental Leave Act (Bundeselterngeld- und Elternzeitgesetz (BEEG)), as amended.

A leave of absence due to maternity leave may be requested for up to one semester, and due to subsequent parental leave until the child completes his or her third birthday, according to BEEG. A leave of absence due to parental leave for a foster or adopted child may be taken for a total of three years from the date the child was first taken into care until he or she completes his or her seventh birthday, at the latest. As far as international students are concerned, the law in the parents‘ home country determines the legal relationship between the parents and their child (please provide a German translation of relevant proof regarding parental rights).

Parents may also request parental leave at the same time, each parent for up to a maximum of six semesters per child. Upon request, a portion of up to 12 months of these three years maximum of parental leave may be deferred to the time before the child completes his or her eighth birthday.
For children born on or after 01 July 2015, a portion of up to 24 months of these three years maximum of parental leave may, upon request, be deferred to the time before the child completes his or her eighth birthday.

Under certain circumstances, as well as in contrast to other regulations, a leave of absence due to maternity or parental leave may be granted during the first semester of a degree program or major.

In accordance with Art. 48 sec. 4 of the Bavarian Higher Education Act (Bayerisches Hochschulgesetz (BayHSchG)), students may complete coursework or take examinations regardless of their leave of absence due to maternity or parental leave. Examination deadlines are null and void. Deadlines to retake a previously failed examination are still binding despite a leave of absence. (According to Art. 48 sec. 3 of BayHSchG). Therefore, please file a request with the examination office to extend the date by which you must retake your examination.

Students registered in degree progams with state examinations must consider that, in order to receive approval to take the final examination, they must complete a minimum number of semesters.

Please submit the following documents:

Maternity leave request form (PDF, 146 KB) (you do not need this form, if you come to the office in person)

Parental leave request form (PDF, 146 KB) (you do not need this form, if you come to the office in person)

  • the LMUcard as your student ID card is only required when you come to the office in person; please do not enclose it when submitting the request by mail
  • during maternity leave: the page of the Maternity Health Record indicating the estimated date of delivery (a copy)
  • after the child’s birth: the child’s birth certificate (a copy)
  • a comprehensive confirmation of residence issued by the Resident’s Registration Office stating that the student requesting the leave of absence lives in the same household with the child. The confirmation cannot be older than 6 months (a copy)

Please note: Each time a request for a leave of absence is submitted, the required documents must be re-submitted in their entirety.

For more information, please see studying with a child.

At present, a leave of absence can only be requested in writing. Please send your request and the required documents to us by postal mail or drop them off at the mailbox at LMU‘s main entrance.

If you do not have any data privacy concerns, you can send us your completed request form and the set of required documents as an email attachment using only your LMU-campus email address to the following address: BU.Studentenkanzlei@verwaltung.uni-muenchen.de

Please note:

  • The size of your email attachment cannot exceed 5 MB.
  • The request form and the set of required documents must be sent IN ONE SINGLE email only.
  • Emails which you do not send from your LMU-campus email account will be deleted without further notice and processing.
  • If you send us your request by email, you will receive a brief notification of receipt by email; after your request is processed, you will receive our reply be postal mail.

During the leave-of-absence semester due to the exceptional burden of care-giving responsibilities for close relatives, students may complete coursework and take examinations. This kind of leave of absence is not limited to two semesters in accordance with Art. 48 sec. 4 of BayHSchG. Further legal bases are the laws on care giving as well as the requirements according to Book XI of the Social Code.

Please submit the following documents:

Leave of absence request form (PDF, 146 KB) (you do not need this form, if you come to the office in person)

  • the LMUcard as your student ID card is only required when you come to the office in person; please do not enclose it when submitting the request by mail
  • students must submit proof for the need of care giving for a close relative as well as being named their care giver on the document issued by the Care Provider or by the Medical Service of the health insurance company (a copy)

At present, a leave of absence can only be requested in writing. Please send your request and the required documents to us by postal mail or drop them off at the mailbox at LMU‘s main entrance.

If you do not have any data privacy concerns, you can send us your completed request form and the set of required documents as an email attachment using only your LMU-campus email address to the following address: BU.Studentenkanzlei@verwaltung.uni-muenchen.de

Please note:

  • The size of your email attachment cannot exceed 5 MB.
  • The request form and the set of required documents must be sent IN ONE SINGLE email only.
  • Emails which you do not send from your LMU-campus email account will be deleted without further notice and processing.
  • If you send us your request by email, you will receive a brief notification of receipt by email; after your request is processed, you will receive our reply be postal mail.

A leave of absence due to reasons other than those mentioned above will only be granted after a thorough review of each individual case; you cannot claim financial hardship as a significant reason.

Please submit such requests for a leave of absence in writing with all supportive documents to the SU 2 - Academic Registrar.

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